Complete the signup process. The fax-to-email service sends a message to your Gmail account. Open the email message and click the activation link to activate your new account. The activation email also contains your new fax number.
Send a fax to the new fax number assigned by the fax-to-email service. The fax appears in your Gmail inbox. Since Matt McGew has provided content for on and offline businesses and publications. View incoming faxes on the go, and never miss an important fax. Easily access faxes with our free software. Send, receive, view, edit and sign faxes all in a convenient desktop app.
Enjoy the flexibility of sending faxes using just your email address. Faxes can also be received and opened using any email service. Send faxes online by logging in to your eFax MyAccount portal. Received faxes can be tagged and organized for quick retrieval later. Learn how to fax your way! Whether you want to fax a PDF or fax using Gmail, our versatile service has you covered. Millions of customers use eFax every day to send and receive faxes from their computer, smartphone and email.
See how we've made faxing simple for over 20 years. Sign up now. All rights reserved. Flower St. Many organizations are sending faxes through a business application such as an Enterprise Resource Planning ERP , invoicing or accounting system. With some of these applications, the email to fax workflow can be configured by the IT Administrator while others may require customization by the software vendor.
Send the email — the fax service converts the email information to a fax and calls the fax number. Receive the confirmation — the fax service will send an email confirming whether the fax was successfully transmitted. The fax to email process allows the sender to use a traditional fax machine, fax service or fax server to send the document in real-time over the phone network — but provides the recipient with the convenience of email delivery.
The implementation of an electronic faxing solution bridges the gap from fax to email. Whether implemented as an online service or a network fax server, these systems typically allow multiple options for delivering inbound faxes to the user via email. The first consideration is the routing of inbound faxes. While simple electronic fax systems provide the ability to deliver faxes to a single recipient for manual distribution, more advanced solutions provide dynamic routing options for automatic delivery.
For example, each user or department could be assigned a unique fax number for fax to email delivery directly to their mailbox. This not only provides for a more efficient user experience, but also allows the organization to control the delivery of sensitive fax traffic and ensure that only the correct recipient views the information.
In addition to working more productively with the delivery of fax to email rather than visiting the fax machine, they are also able to easily integrate faxing with their business workflows since the fax is already in an electronic format. While specifics will vary with different electronic fax solutions, the usual steps for faxing to an email address are:. The fax service converts fax data into a PDF copy of the fax and sends it as an email to the designated email address es.
It was once thought that standalone fax machines would be replaced with email messaging. For example, an email message and its content might be archived on any number of servers. Email transmission of information also runs into problems with compliance agencies and regulations, such as HIPAA, that require greater security. Unlike emails, a fax cannot be used to:. According to a survey, 85 per cent of U. There are three main reasons why faxing is still important for these organizations: 1.
To obtain a phone line and a fax machine is still the simplest and least technical way for a small company to begin communicating with the outside world. Many companies, especially those in the healthcare, legal and insurance space, are required to transmit data via fax because of compliance concerns. Companies are maintaining legacy applications, such as purchasing and billing systems, which are only able to transmit a document via fax. With a network faxing solution, thousands of dollars can be saved in labor costs alone.
By using existing technologies, such as word processing and messaging applications, an organization gets greater benefits from existing applications with no additional cost in software or additional training expenses. The integrated network faxing solution has a high return on investment and there is really no learning curve — its benefits can be realized literally in minutes.
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